How We Migrate a School to KarmaSchool in 5 Days
Rohit Kulkarni
KarmaTeQ
Our zero-downtime playbook for moving 2,000+ student records, fee history and staff data from legacy software.
The context
Every engagement teaches us something about what separates projects that deliver from projects that stall. This piece distils those lessons into a playbook you can apply this quarter.
What we've learned
Technology choices matter far less than clarity of process. The teams that win define one measurable outcome, ship the smallest version that moves it, and iterate weekly. The teams that stall chase features.
- Start with one workflow, not a platform
- Instrument everything from day one
- Put a human approval step where errors are expensive
A worked example
One of our retail clients automated their order-confirmation flow first — a single workflow. Within a month it saved 3 staff-hours daily and paid for the entire project. Only then did we expand scope.
Where to start
Audit your team's repetitive work, pick the highest-frequency task with clear rules, and automate that first. If you want help, talk to us — the first consultation is free.